This Master Privacy Policy (“Privacy Policy”) explains the collection, use, and disclosure of “personal information” by Institute of Arts and Social Engagement (“the Institute”), an unincorporated collaboration. This Privacy Policy includes products and services provided through websites that the Institute operates, which include, but are not limited to, http://www.theiase.org (the “Institute of Arts and Social Engagement Website”), and http://www.HerCircleEzine.com, (the “Her Circle Website”).
This Privacy Policy explains our commitment to you with respect to our use and disclosure of non personal browsing and site usage data that the Institute collects as the provider of the Websites. That commitment is contained in a “Data Usage Policy,” below. As used in this policy, “personal information” means information that would allow a party to identify you such as, for example, your name, address or location, telephone number or email address. By accessing the Websites, you are accepting and agreeing to the practices described in this Privacy Policy.
Our Principles
The Institute is committed to handling responsibly the information and data we collect about you through our Websites, whether personal information or non personal browsing and site usage data. We have designed our Privacy Policy and our Data Usage Policy consistent with the following principles (the “Principles”):
1. Privacy policies and data collection and use policies should be human readable, comprehensive, and easy to locate;
2. Only the minimum amount of information reasonably necessary to provide you with services should be collected and maintained, and only for so long as reasonably needed or required;
3. Information you provide through our Websites should not be used for marketing or advertising purposes, nor should it be provided voluntarily (without your permission) to anyone else unless required; and
4. Unless restricted or prohibited by law, and provided your email address has been collected and retained, you should be notified when circumstances require the Institute to provide a third party with your personal information.
Personal Information the Institute Collects
We may collect personal information at several places on the Websites, including without limitation:
• when you provide us with your personal information such as by sending an email to us or signing up to receive a newsletter or our events listing;
• when you register to establish a user account on any of our Websites
• when you purchase merchandise
What the Institute does with Personal Information
We use the personal information you provide to us when you send us emails or sign up to receive our newsletter or events listing in order to respond to your request — for example, to reply to your email or to send you communications about news and events related to the Institute and its related Websites (http://www.HerCircleEzine.com). When you subscribe to our newsletters, your name and email address is sent to and stored by Mail Chimp (http://www.mailchimp.com/), an email marketing service provider. Personal information submitted as part of your subscription is used for the purpose of servicing your request and is not visible to other subscribers.
Disclosures of Personal Information
In general, it is not the Institute’s practice to disclose personal information to third parties. We may share personal information in two instances:
First, the Institute may share personal information with our contractors and service providers in order to maintain, enhance, or add to the functionality of the Websites.
Second, we may disclose your personal information to third parties in a good faith belief that such disclosure is reasonably necessary to (a) take action regarding suspected illegal activities; (b) enforce or apply our Master Terms of Use and Privacy Policy; (c) comply with legal process, such as a search warrant, subpoena, statute, or court order; or (d) protect our rights, reputation, and property, or that of our users, affiliates, or the public.
If the Institute is required to provide a third party with your personal information (whether by subpoena or otherwise), then provided we have collected and retained an email address for you, the Institute will use reasonable means to notify you promptly of that event, unless prohibited by law or otherwise advised not to notify you on the advice of legal counsel.
Security of Personal Information Collected via the Websites
The Institute has implemented reasonable measures to protect against unauthorized access to and unlawful interception or processing of personal information that the Institute stores and controls. However, no website can fully eliminate security risks. Third parties may circumvent our security measures to unlawfully intercept or access transmissions or private communications. We will post a reasonably prominent notice to the Websites if any such security breach occurs.
Data Usage Policy: Non Personal Browsing and Site Usage Information
Our Data Usage Policy covers how we maintain and use information about you that is collected by our Websites and server logs.
Non Personal Browsing Information We Collect. When you use the Websites, our servers (which may be hosted by a third party service provider) may collect information indirectly and automatically (through, for example, the use of your “IP address”) about your activities while visiting the Websites and information about the browser you are using.
No Linking. We do not intentionally link browsing information to the personal information you submit to us. We use this information for internal purposes only, such as to help understand how the Websites are being used, to improve our Websites and the features we provide, and for systems administration purposes. The Institute may use a third party analytics provider to help us collect and analyze non personal browsing information through operation of our Websites for those same purposes.
No Selling or Sharing. Except in the unique situations identified in this Privacy Policy, the Institute does not sell or otherwise voluntarily provide the non personal browsing information we collect about you or your website usage to third parties.
Children
The Websites are not directed at children under the age of 13. Consistent with the federal Children’s Online Privacy Protection Act of 1998 (COPPA), we will never knowingly request personal information from anyone under the age of 13 without requiring parental consent. Our Master Terms of Use specifically prohibit anyone using our Websites from submitting any personally identifiable information about persons under 13 years of age. Any person who provides their personal information to the Institute through the Websites represents that they are 13 years of age or older.
Third-Party Sites
The Websites may include links to other websites. You should consult the respective privacy policies of these third-party sites. This Privacy Policy does not apply to, and we cannot control the activities of, such other websites.
Special Note to International Users
The Websites are hosted in the United States. If you are accessing the Websites from the European Union, Asia, or any other region with laws or regulations governing personal data collection, use and disclosure that differ from United States laws, please note that you are transferring your personal data to the United States which does not have the same data protection laws as the EU and other regions. By providing your personal data you consent to:
• the use of your personal data for the uses identified above in accordance with the Privacy Policy; and
• the transfer of your personal data to the United States as indicated above.
Changes and Updates to this Privacy Policy
We may occasionally update this Privacy Policy. When we do, we will also revise the Effective Date below. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the personal information we collect. Your continued use of the Websites constitutes your agreement to this Privacy Policy and any updates.
Effective Date: May 2, 2012